This project was for the construction of a Hearing Centre in Sheffield on behalf of Her Majesty’s Courts Services (now HM Courts & Tribunal Service). This is a purpose built property containing hearing rooms which deal primarily with family, children and juvenile issues and also houses the administrative support for HMTS.
Services Provided: Full SPV Management
Location: West Bar, Sheffield
Facilities Created:A purpose built property containing hearing rooms dealing primarily with family, children and juvenile issues and rooms and facilities to house the administrative support for HMTS
Whilst Pario have only been involved in the project since 1st April, 2011 the Pario team have in fact managed the project since inception and have therefore built up considerable personal knowledge and expertise. The team have also developed excellent working relationships with HMTS with the result that the project has not suffered any penalties in the last 6 years.
There have been no major issues during construction or during the operational phase which is a tribute to both the relationship between client and customer and the day to day operational management of the project.
|Attendance at Authority/FM review meetings|
|Commercial dispute resolution|
|Management & Board reporting|
|Financial administration, including raising unitary invoices, processing sub-contractor payments and maintenance of accounting records|
|Loan administration, compliance & reporting|
|Financial model updates|
|Variation costing and financing support|
|Liaison with tax advisors and auditors|
|Insurance procurement and claims processing|
|Financial advice on contractual issues|
|Attendance at client meetings.|
|Negotiations with the client over implementation of the project agreement and impact of variations to output specification;|
|Discussion with the commissioning client regarding robust project implementation;|
|Recovery of the cost of variations in order to maintain project returns and IRR;|
|Management of sub-contractors to deliver in accordance with relevant agreements;|
|Subcontractor negotiations on variations;|
|Negotiations with sub-contractors over variations and commercial disputes;|
|Endeavour to obtain best value insurance premiums, either through negotiation or obtaining competitor broker quotes; and|
|Efficient financial management to minimize projects costs|
|Preparation of documentation: We prepare the agenda, meeting pack and any additional materials to ensure that each Director is fully briefed and therefore can engage in the discussion and reach informed decisions during the meeting.|
|Decisions and deliverables: After each meeting we accurately complete the meeting minutes, detail any action points and their owners and distribute to all parties in a timely manner.|
We maintain the following statutory registers:
|Secretaries||Directors’ interests in the company|
In addition to this we also maintain:
|Statutory books||Complete and file annual returns|
|Complete all other general corporate administrative duties|
We provide advice on corporate governance when required. This includes advising the Board of Directors of the provisions of the Shareholder Agreement and Articles of Association.
We also ensure the directors are alerted when any legal regulation requires the consideration of the board and if any actions are necessary. For example, changes to the Health and Safety laws, Bribery and Anti-Corruption Policy.
We help guide the nominated Director in Health and Safety matters by ensuring it is given the proper regard; all actions are recorded and minuted; that obligations passed through to the subcontractors are appropriately discharged; and where required, give specific and accurate advice.
We also assist in the compilation of a bespoke Health and Safety policy and discharge periodic audits of the subcontractor’s Health and Safety arrangements to ensure the obligations are appropriately discharged.
We ensure that the FM provider plans all lifecycle work adequately such that the project gets value for money. Furthermore, all works are monitored to ensure that it is being undertaken to the highest standard and quality.
We also ensure that there are formal processes in place to accept and sign off any lifecycle works.
We manage all variations to ensure that they are cost effective, fall within the scope of variations as detailed in the Project Agreement (PA) and any future impact to lifecycle is taken into account and increased costs are appropriately applied.